From 21st December 2001, private organisations have had to comply with the National Privacy Principles (NPP’s) as contained in the Privacy Act (1988). The NPP’s set out how private sector organisations should collect, use, keep secure and disclose personal information. The Vincent Fairfax Family Foundation (“VFFF”) policy is set out below.
VFFF does not collect personal information unless necessary for our functions and activities.
When personal information is collected, individuals shall be made aware of the following:
- Our organisation and how to contact us
- All information can be accessed in a reasonable manner
- Purpose for which we require any information
- The other parties we would have to disclose information to.
VFFF does not disclose information to any other organisations unless required in relation to the primary purpose. We do not release any information for matters such as direct marketing, and do not sell any mailing lists. VFFF ensures all information is accurate, and up to date.
All information is kept secure at all times. Electronic data, kept on our computers, is backed up regularly, and requires a personal login, with password to gain access. Our physical files are stored in a fireproof compactus, which is locked out of hours. The premises are secured by locked doors, and security alarms.
Due to the nature of VFFF activities – mainly charitable and personal services, we must collect sensitive and confidential information. The only reason we will release any information is in connection with our primary activities, or related to the primary purpose, and only if it would be a reasonable expectation to disclose the information. The release of certain information may also be a legal requirement.
If any information is to be published, or released publicly, we shall gain individual permission for that purpose.